Why is Accounting Backup Data so Important?

Go Back
blog_2425
Sep 23, 2022

Why is Accounting Backup Data so Important?

Security breaches can cause disruption, but when it comes to financial data, the repercussions are dire for both the client and the financial services provider. There are chances of massive sums of money being lost, sensitive account information being compromised, and both the company’s employees and customers are likely to suffer.

As the systems and processes that allow our banks and financial institutions to operate become more digitized, the possibility of fraud and infiltration becomes an even greater concern.

Accounting Backup of Data is Required for Various Reasons, Regardless of Industry

Data backup is intertwined with sustainability and business continuity. The company’s accounting data must have a recent backup to ensure business continuity. Assume the company stores all data on a single device and does not create backups. In that case, it risks losing that data, which could disrupt business and negatively impact operations.

Assume a company does its accounting and bookkeeping by hand. Only a few people have access to financial data, and these individuals may leave the company in search of better opportunities. In that case, the company risks losing accounting data due to technical failures and the destruction of paper records.

Data backup is beneficial in terms of preserving financial well-being. An unanticipated disaster that affects data records can jeopardize an organization’s financial standing.

Auditable data

Audit findings frequently point to the need to streamline accounting and bookkeeping processes. It is critical to keep track of every transaction, perform timely reconciliations, and keep an archive of data for easy access.

For a variety of reasons, invoices and receipts may go missing. Audit delays and disappointments may result from insufficient backup. Although many businesses securely save all data, including paper receipts, data may be difficult to access when needed.

Small and medium-sized businesses, particularly those experiencing rapid growth, may struggle to keep order in their physical data storage facilities.

Companies may record transactions on small pieces of paper, which are easily misplaced or destroyed. In this case, a timely backup could save the day.

Negative financial outlook

Accounting data loss could be detrimental to the company. A lack of data backup may throw accounts receivable and cash flow off track, resulting in incorrect payments and income calculations.

As a result, perceptions of poor financial health and inefficiency may arise. Accounting data backups are essential for making informed decisions during data loss. Accounting data provides company stakeholders with instant access to key performance indicators (KPIs) and critical insights for management decisions.

What Could Happen?

Have you ever thought about what might occur if accounting data is lost?

Numerous factors can cause data loss. Here are a few illustrations:

Data Loss

Other similar catastrophes, such as server failures, hard drive failures, natural disasters, and even man-made catastrophes, can also happen in addition to accidentally wiping your data.

Legal Obligations

You must keep records for a set amount of time in many countries. You should maintain backups to adhere to regulations and guarantee that you can consistently produce data from a particular period.

Another justification for backing up your data is auditors. The ability to quickly and easily access account information can help you avoid time-consuming and embarrassing situations if your company is going under any audit.

Client & Vendor Details

You benefit in several ways from maintaining accurate customer and vendor information in your financial database. You can always find their information when you need to get in touch with them. It demonstrates that you are a trustworthy and effective company because you know where to send invoices, payments, and other documents.

You could face many problems if you lose this information, so ensuring it’s well-backed up will spare you any future hassles.

Time Wasting

If you hire someone to keep your books, you have already paid them for the time it takes to enter all of your financial records.
If the worst were to happen and everything had to be entered again, you would pay them twice for the same work.

Because they aren’t dealing with your current finances, your bookkeeper’s time is wasted. This may result in delays in maintaining daily accounts, invoicing, and paying bills or wages. The repercussions could even cause cash flow issues.

Investors and Planning

To determine how well a company is doing, it is frequently necessary to examine financial records for various times of the year or to compare them to previous years. Without this type of information, directors and investors cannot make decisions.

Regular accounting backups ensure that it is available for presentation when needed. This adds the benefit of making your company appear more organized and professional.

Peace of Mind

With cybercrime on the rise and the ever-present possibility of system crashes or other forms of disaster, knowing that all of your critical financial data is adequately backed up provides peace of mind.

The results are the same regardless of the cause. Data loss affects everyone, causing ripple effects throughout the organization, lowering morale, and harming your reputation. You may lose clients or jeopardize your business continuity.

You may face fines or legal consequences if Personally Identifiable Information (PII) is exposed. It will, at the very least, force you to work much harder to get things back on track. Some businesses may not survive, depending on the extent of the damage.

Here are some of the items at stake:

  • Transactions
  • Bank account information
  • Payroll data
  • Sales data
  • Reports, and pay stubs
  • Vendor account activity
  • Aged payables
  • Invoices
  • Budgets
  • Expenses

If this data is lost, you and your team will face numerous difficulties. Trying to re-enter all that data from hard copies or other sources will require significant time, effort, and resources.

Fortunately, Unison Globus comes in handy here as it offers a solution that can help you avoid all of this. Our experts back up all your essential files are continuously by so that you can restore anything from specific items to attachments, expenses, reports, and more.

Backup the data and protect the business

The stability and health of the company are directly protected. Local incremental backups are fine for less valuable data, but the most sensitive files, like financial information, client information, and so on, should have a cloud backup.

Data backups are essential for any company. They are your plan B in case things go wrong. Data backups will save you money, time, and effort. It gives you an edge over your competitors and makes sure your business keeps running. Having backups of your financial data will also ensure that people are doing daily reconciliation the same way every day.

Find out how Unison Globus QuickBooks Advanced can help you automate this process and access your financial data from anywhere, at any time.

Related Blogs

18 Nov 2022

Understanding Accrual to Cash Adjustment with Example: A Quick Guide

Accrual to Cash Adjustment A company's finances can be handled…

Read More
31 Oct 2022

Why Your Accountants Shouldn’t Be Your Bookkeeper? Know it All

Accounting vs Bookkeeping It might be tough to determine the…

Read More
27 Oct 2022

Bookkeeping for Amazon Sellers: What you need to know

Bookkeeping for Amazon Sellers Bookkeeping for Amazon sellers is the…

Read More